Educational requirements: Bachelor
English requirements: Competent English
Requirements for skilled employment experience for years: 1-3 years
Required residence status: Temporary visa
Accept remote work: Accept during COVID-19 restrictions only
About the role
You have an essential role in the business, as being the Executive Assistant / Admin extraordinaire helps to keep the wheels turning and therapy sessions to run as smoothly as possible. Therefore, a high level of organisation, initiative, multi-tasking and excellent interpersonal skills are essential in this role.
Duties include all aspects of office administration, including organising the diary, liaising with third parties such as GP's, offsite Virtual Admin and schools, taking phone calls and answering queries, making appointments, management of invoicing and payments, general administrative support for the psychologists, organising our team days and functions.
Also possible includes involvement with social media, such as monitoring Google Ads with external support, FaceBook/Insta posts and website updates.
Ensuring that our ‘second home’ is neat and tidy and taking pride in our space is also extremely important, as it helps our clients to feel comfortable and relaxed during their challenging times.
The conditions are flexible and will be offered in the first instance on a casual basis at the Health Professionals and Support Services (HPOS) Award. Will review and possibly move to a permanent position after 6 months for the right person. Salary range is dependent on skillset.
Benefits and perks
Opportunity to grow with the business including further professional development and training offered for the right person.
Friendly, respectful and innovative team.
Onsite parking.
Close to shops and CBD.
Lots of natural light.
Delicious herbal tea and snacks in the kitchen.
Skills and experience
Excellent Computer skills are essential. Please note - this is non-negotiable!
Ability to use initiative and desire to act in the best interest of the business, the psychologists and our clients
Highly organised and proactive
Strong sense of pride in your work
Ability to work as part of a team as well as take initiative when working independently
Excellent interpersonal and communication skills (written and verbal) with the ability to maintain a calm, sensitive, pleasant and respectful manner when helping a diverse range of individuals.
Familiarity with Xero highly regarded
