Educational requirements: Bachelor
English requirements: Competent English
Requirements for skilled employment experience for years: 1-3 years
Required residence status: Temporary visa, Permanent resident, Citizen
Accept remote work: unacceptable
Have experience in records management and administrative functions
Have worked within a Government department or sector
Be available to start immediately
Be very team orientated and have a high customer service standard
Have excellent verbal and written communication skills
Have a strong attention to detail
Have experience using TRIM or Micro Focus Content Manager (MUST HAVE BACK END EXPERIENCE)
Can use TRIM/Content Manager as an administrator and can train end users on how to use an EDRMS such as WSDoM.
Have intermediate keyboard and computer skills along with Word, Excel, email and PowerPoint
Have the ability to conduct research and experience in financial processing
Experience in preparation of agendas, minutes, reports and presentations
Experience in organising functions or team events and diary management
If you have experience in a training capacity this will be an added advantage as well.
A few key tasks and responsibilities include but are not limited to:
Oversee the priorities of the Information Records Management Unit by monitoring key activities, action items, preparing drafts of reports, presentations, correspondence, briefs, e-mails and managing appointments.
Coordinate high level of awareness of the priorities and provide the administrative support requirements and follow up financial processing including raising purchase orders and payment of invoices, etc.
Providing administrative support for the management of issues and correspondence
Support effective document and file management in accordance with policy and procedures
Undertake research and analysis tasks to assist in the preparation of reports, development of status reports and briefing notes
Deliver small group one on one basic introductory training and assisting in developing training materials
Provide one-on-one support to staff on basic queries relating to in system usage, escalating to appropriate team members
Remain abreast of key digital developments in the Information and Records Management space
Accountable for creating and capturing accurate and complete records of the business activities related to this position, in accordance with approved policy and procedures
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
